Trust & governance
Set the boundaries before connecting the systems.
The right questions belong at the start. We work with your club and IT team to agree how an engagement will handle data, access and human decisions.
Agreed before access
The information required
The actions permitted
A person accountable
Defined for your engagement.
01What information is needed?
Identify the task and the minimum information required. Agree what is included and excluded before access is arranged.
02Where will that information go?
Confirm the proposed tools, providers, storage and handling arrangements for your engagement. Do not assume every workflow uses the same architecture.
03What can AI do on its own?
Define permitted actions, review steps and exceptions. Keep decisions requiring staff judgment with the people responsible for them.
04Who can access the work?
Agree the authorized users and permissions, with your IT team involved where needed. Document how access can be changed or revoked.
05What happens to the data afterward?
Confirm retention, deletion and any provider training settings in the engagement scope. These depend on the selected services and terms.
06Who looks after it?
Name the club owner and delivery contact. Agree the support arrangement, correction process and responsibilities when information or systems change.
07Who owns the deliverables?
Set out ownership, licensing, handover and ongoing service obligations in the proposal so the club understands what it receives.
Implementation terms are specific to your workflow. Website privacy policy.
Bring your IT or operations lead.
We can work through the boundaries together.
Find your starting point